Setting up a scheduled task to mirror the managed service folder locally

This note runs through the steps to create a scheduled task to synchronise a local copy of the managed service data.
Once you have the managed service folder mapped to your hard drive and set to reconnect automatically on start up, the final step is to create and schedule a task to run on a regular basis to synchronise the managed service with a local copy of the ARCS data. This note runs through how to perform that task on Windows 7.

Step 1

Make a note of the drive letter to use for the scheduled task. To find the drive letter in use, right click on the mapped drive and select properties. The drive letter will be shown at the bottom.

Step 2

Decide where you want to place the local mirror of the ARCS managed data. In this example we’re going to use C:\ARCSmirror.

Step 3

Open notepad by pressing the start button and typing ‘notepad’ in the ‘search program and files’ box. Press enter.

Add in the following text replacing the ‘z:’ with the drive letter on your machine and the ‘c:\ARCSmirror’ with your local mirror destination.

Click ‘File’ and select ‘Save as…’

In the ‘Save’ dialog box, change the ‘Save as type’ pull down menu to ‘All files’ and type in the name ‘ARCSmirror.bat’ and a destination folder and press ‘Save’. In this example the file has been saved to the user’s ‘Documents’ folder.

Step 4

Click Start->Control Panel and then select ‘System and security.

Then select ‘Scheduled tasks’

and the ‘Task Scheduler’ window will appear.

Click on ‘Create Basic Task…’

Enter a name for the task. In this case we’ve called it ‘ARCS Mirror’ and enter a description if required.

Click ‘Next >’. Click ‘Next >’ again to leave the task set to run daily (or alter it if you prefer a different schedule). Then enter the time you would like the task to start.

Here we’ve set it to run daily at 11pm. Click ‘Next >’

Click ‘Next >’ again to leave it set to ‘Start a program’

In the next window browse to the ARCSMirror.bat program that you created in Notepad. In this case it’s in the user’s documents folder.

Click ‘Next >’ and then click ‘Finish’.

If you now click on ‘Task Scheduler Library’ you will see the newly created task in the task list.

You can click ‘Run’ to run the task at any time or leave it to run when scheduled.

Now click ‘Properties’

And finally, set the properties as desired. Recommended settings are as below.

Click ‘OK’ and you’re done.